7 Business Travel Tips

7 Business Travel Tips

I have always searched for good business travel tips, and they used to be hard to come across. In my previous job as a human rights lawyer, I have had to attend many conferences that took me around the world. I admit it was the most pleasant part of my job, though admittedly business travel can be very stressful. Indeed, I was an avid traveler even before traveling became a lifestyle for me, and sure enough I always took advantage of conferences overseas to explore whichever place I had to go to.

Now that I made a profession out of my passion for traveling, I carry my job around with me, and a good 90% of my trips are for business, whether it is for a marketing campaign, for an industry show or fair, or for a travel writers conference. I feel ready to share my business travel tips.

business travel

Best business travel tips – figure out a way to stay at a gorgeous place!

I know that to most people it looks like I am always on vacation, and that I live the glamorous life. But trust me, there is a big difference in traveling for pure pleasure or going on vacation, and traveling for work reasons. I have learned how to prepare for a business trip, and I talked about this a year ago, on a post where I explained what the reality of being a travel blogger is.

Traveling for business is definitely less spontaneous – there’s always a schedule to follow, a meeting to attend, an event to go to. And while someone that travels for pleasure may take his time to get over jet lag and won’t have to bother with a dress code, the same can’t be said for those on business trips.

Having learned from my mistakes, I now follow a few simple business travel tips that help me to be better prepared for business trips. I have decided to write them down here.

7 Business Travel Tips

Keep your passport and other travel documents in order

One of the best business travel tips is to keep documents in good order. Seems pretty obvious, right? Well trust me, it isn’t. I had not realized my passport had almost run out of clean pages, and almost got stuck at the border between Cambodia and Vietnam. Make sure to check your passport and other travel documents before traveling. If you need a visa, do give yourself plenty of time to apply for it, because some embassies may be slow, or the process of getting a visa may be a bit tricky. Sites like iVisa offer fantastic online visa services and offer business visas for countries such as India, Brazil, Russia and Myanmar. I recommend to check them out to speed up the process!

business trips

Top business travel tips – get a cozy place to stay to feel more at home

Always have a good travel insurance

One of the top business travel tips I can give is to make sure to get a travel insurance (this is a good insurance you may want to check out).The last thing I wish for when I am traveling is getting sick, even less so if I am on a business trip. But it may happen, and it sure has happened. Like the time in Mexico when I ate a bad taco and ended up with a major stomach infection. I was really glad I could count on a good travel insurance, so that I could get medical assistance and get back on my feet fast.

In any case, among the best business travel tips I can share is to make sure to always carry a small pharmacy. I always have one with me, with prescription medicines as well as other drugs I may need if I get sick – these include paracetamol and imodium.

Join a few frequent fliers programs

One of the best business travel tips I ever got was given to me by a friend back in 1998 (yes, that long ago). He suggested to join Alitalia Millemiglia program, so that each time I’d fly, I’d be awarded with some miles and then, as soon as I’d reach a certain number of miles, I could use them to get a free plane ticket.

Since then, I flew for free to Romania, to Cuba, and I am now about to spend the many miles accumulated in the last couple of years to fly to the other side of the world (location to be revealed soon). One of my favorite tips for business travel is to join at least 3 main frequent flier programs: one with Sky Team, one with Star Alliance, and one with Oneworld.

business travel

Top business travel tips – a comfortable place will make you relax more

Get a good place to stay

I generally don’t mind staying in hostel dorms, but if there is one among the good business travel tips I have been given, it is to avoid them whenever I am traveling for business reasons. Indeed, I do need my sleep, especially if I have had a long day and I have a packed schedule the following morning. The last thing I need is having to fight my way to sleep through someone’s snoring, and there’s always bound to be a loud snorer in a dorm. This was the case in my hostel in Tel Aviv. It was so bad that not even ear plugs helped to block the noise.

One of my favorite tips for business travel is to get a serviced apartment, especially if the business trip is longer than a couple of weeks. What I like about an apartment versus a hotel room is that it is more spacious and feels more homey, so that I am significantly more comfortable. A good apartment comes with all the amenities such as a comfortable bed, a spacious bathroom, a cozy couch and a tv, a fully equipped kitchen, and even a washing machine and a drier.

MetroResidences has a great selection of serviced apartments in Singapore, one of the world leading business destinations. Some are even pet friendly, and a lot of them have access to a pool – which is great, because it means I can get my workout at the end of the day. Getting a good place to relax and be comfortable is one of the top business travel tips.

business travel

Conferences, marketing trips, industry show – make the most of them with a few business travel tips

Make sure to have working wi-fi

It would seem pretty obvious to have good wifi when traveling for business purposes, right? Well, do yourself a favore and listen to one of the best business travel tips you will come across: carry a portable wireless device, such as Tep Wireless. It saves the hassle of looking for a place with decent wi-fi and of getting a local SIM card, as it connects up to 5 devices at once.

Making sure that you don’t lose good business opportunities any time you are traveling is key. While in Nepal, I had to rely on a local coffee shop for a decent connection, as the wi-fi at my hotel was practically not working. It was annoying. I wish I had listened to those who had suggested how to prepare for business trips and said to take a portable wifi device.

Pack wisely

Among the best business travel tips around, there are those that suggest how to pack. Indeed, packing for a business trip is not the same thing as packing for a holiday. There is an unspoken rule that one should dress smartly on business meetings. I always make sure to carry a pair of smart pants and a skirt, a couple of dressy tops and nice shoes that I can wear at meetings, and a dress and heels to wear at events and parties. Packing cubes help keeping things in order inside the suitcase, and minimize the risk of creasing.

One more of my favorite business travel tips is to pack a spare change of clothes in the carry on luggage. This is an extra precaution, in case the checked in bag gets lost and until it gets delivered. It’s good to have something clean to wear at the end of a long journey!

business travel

Food is always abundant on business trips, but one of the best business travel tips is to eat healthy food.

Eat healthy and keep hydrated

Conferences, business meetings and events all have one thing in common: lots of good food, and lots of alcohol at the end. But all that good food and all that alcohol aren’t necessarily good. I find that eating food that is too rich and too different from I am accustomed too may cause troubles in falling asleep. Just as well, research has shown that alcohol has an effect on sleeping patterns – and not sleeping well has an effect on the way I perform on the job.

For as much as I like trying new and good food (to a certain extent) among the best business travel tips there’s eating as healthy as possible, and to drink lots of water to stay hydrated.

Have you ever been on a business trip? What are your top business travel tips?

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Discover 7 business travel tips - via @clautavani


20 expert tips for traveling around South East Asia

20 expert tips for traveling around South East Asia

When I first visited South East Asia last October during a trip to Indonesia, I felt overwhelmed, for it looked and felt completely different from anywhere else I had been before. It took me a second trip to visit the rest of the region to fully enjoy it, and I eventually fell in love with it. Traveling across South East Asia takes some skills, but a few tips here and there can help to plan and enjoy the trip. So, here’s my top tips for hassle free travel in South East Asia.

places to visit in Vietnam

Traveling around South East Asia is challenging – but fun.

Read before going

Part of the reason for the cultural shock I experienced when I first visited South East Asia is that I didn’t know anything about it. I had read nothing about the country I would be visiting, knew nothing about its culture, its way of life and I didn’t know anything about its people. Do some readings before going – whether on travel guides, travel blogs, government websites and magazines. This helps prepare and know what to expect.

Find out about the needed visas and their fees

Different countries in South East Asia have different visa requirements, and the visas have different costs depending on the passport one may hold. For example, Vietnam grants free 15 days visas to Italian passport holders. Vietnam visas can be obtained online before traveling. Cambodia on the other hand has a fee that should be paid. In this case, knowing the price of the visa will help to avoid the regular border scams.

Make sure to also check if there is any specific requirement for the passport. I was demanded to pay an extra $30 USD at the border, because my passport only had two free pages and the minimum required was supposedly three. I knew that this was not the case (I had done my homework!) and managed to argue my way out of this scam.

Vietnam is gorgeous - but it is better to go prepared!

Vietnam is gorgeous – but it is better to go prepared!

Make a scan copy of the passport and other travel documents and send it via email

I am distracted, I admit it. I once almost lost my passport in Nicaragua, and the best part of it is that I did so when I was making a copy of it, just in case I’d lose it. Thankfully I was able to retrieve it as I knew exactly where I had left it, but I panicked a bit. I have also met other travelers who had their bag snatched in Phnom Penh, with anything that was in it including their passport.

I generally keep my passport in a safe, and when moving from place to place keep important travel documents in money belts. To be on the safe side in case all precautions fail, I always scan my passport and send a copy to my email, as this will make the process of getting a new one much easier. I also carry a few spare passport photos. They will come handy for visas!

places to visit in Vietnam

Vespas are cute, but long distances are better covered by plane

Plan to cover the longer distances by plane

Traffic in South East Asia is terrible, and unless getting a sleeper bus, traveling can be really uncomfortable and tiring, with shuttle buses that are packed to the brim with people and their luggage, and the driving totally mad (honking is the rule here, for whatever reason). It is way better to cover longer distances by plane, especially as it is easy to get cheap flights.

Don’t exchange currency at the airport, and always count the exact change

For whatever reason, exchanging currency at the airport costs way more than doing it at any other place in the city. Furthermore, it is not uncommon that even in banks tellers who exchange the money “forget” to give the whole amount expected. Always count the money on the spot, and demand the whole amount if anything is missing.

Having some spare cash will help when buying souvenirs - cards are often not accepted!

Having some spare cash will help when buying souvenirs – cards are often not accepted!

Always carry more than one debit and credit card

Sometimes banks block cards, or ATMs won’t accept one. Cards can get lost, stolen and even de-magnetized with all the traveling. In the early days of my traveling career, I was so afraid to get my cards stolen that I only carried one, and found out when I tried to withdraw cash that it wasn’t working. I was lucky enough to be able to get some cash through an alternative service, which however involved a long process.

Since then, I always make sure to carry several cards, keeping them separate so that they don’t get de-magnetized and in different places, in case one of them gets stolen. I generally carry one on me, one on my day pack and one on my backpack, carefully hidden.

Carry some spare cash

I generally carry a decent amount of US dollars wherever I travel, keeping it in different places. I prefer US dollars as they are widely accepted. In case of emergency, having some cash will mean that I can easily get a meal, a bed and at least local transportation, and call my family to wire me some money until I can sort things out.

Buying tours locally is much cheaper

Buying tours locally is much cheaper

Don’t book tours in advance – they cost much less locally

I expected tours to be a bit cheaper when bought locally, but in South East Asia the difference can be of up to 4 times less. I have been on a tour of the Mekong Delta in Vietnam where people who bought the package online, from home, paid something like $160 USD and those who bought then locally paid only $40 USD.

Don’t be afraid not to find a tour or not to have time to arrange everything locally: anything is possible in South East Asia, a tour will always pop up, and local operators will play their magic to find a suitable solution – and there will be considerable savings. Here’s more tips on how to budget for South East Asia. 

places to visit in Vietnam

Try to walk around there with a trolley – impossible!

Pack light and use a backpack

Traveling in South East Asia can be truly uncomfortable and having the right travel gear is a requirement: shuttle buses often don’t have a trunk and place the bags in between seats; lots of budget accommodation don’t have elevators and it may well be necessary to carry the bags all the way to the top floor; and when doing boat trips as those of Ha Long Bay it is often necessary to carry bags on and off the boat.

All of this is much easier when carrying travel backpacks rather than suitcases, and even better if backpacks are packed light. Picking the right backpacking gear is a key factor when traveling in Asia. I have two backpacks and they are both comfortable and have proved excellent for active travelers like myself. One is this one and the other is this one. Besides, it is so cheap to shop in South East Asia that if a pair of pants break, it is easy to replace them! One thing I always carry though is a pair of good hiking boots, as I always end up hiking. And since they are too heavy on the backpack, I normally wear them on flights.

Opt for solid toiletries

Knowing what to pack for South East Asia is essential. Solid shampoo properly placed in a tin, solid conditioner and a bar of good soap instead of shower gel are way lighter than their liquid equivalents, and occupy less room in the backpack. There’s even solid sunscreen and solid insect repellent. Solid toiletries help to pack lighter and can also be packed in a carry on. A good solid shampoo and conditioner last for up to 4 months, even on hair as long as mine. I call that value for money!

Always carry a toilet roll in the daypack

I have learned from many years of traveling that, especially in developing countries, toilets don’t necessarily come with toilet paper. I normally pack up a toilet roll in a sandwich bag, and keep it in my daypack. It comes really handy especially during long bus journeys.

Do carry prescriptions medicines

It is quite common to get sick when traveling. Crowded buses and trains and even planes are known to be excellent vehicles for viruses. That is how I got my laryngitis in Vietnam and lost my voice for a few days (which according to my sister wasn’t necessarily a bad thing). But in a place where not many people speak good English, it is hard to explain what one needs when feeling sick. I was surely thankful that I had all prescription drugs with me. I normally carry a little bit of everything, just in case.

Food in South East Asia is delicious

Food in South East Asia is delicious

Eat local food

Food in South East Asia is good and cheap pretty much anywhere. Even after a month there, I didn’t miss Western food at all, because local cuisine is so tasty. The best places to eat are actually on the street, as I have learned in Bangkok. Wherever there is a good amount of people eating (and possibly even a line), a mixture of locals and travelers, and even women and children, is bound to have good food which is tasty, cheap and more importantly completely safe to eat.

Learn to cross the street

I thought I had learned how to cross the street when I was a child, but once I arrived in South East Asia I realized that any good pedestrian behavior was useless. Traffic in this region is unprecedented. There’s lots of cars, and millions of scooters. The key to crossing the street is to – literally – never stop to look. Nobody will stop to let pedestrians walk by, but they will swing their way around them.

Ask to use the taxi meter

Taxi drivers often try to set a flat rate, but the price they suggest is generally higher than the one passengers should expect to pay otherwise. For example, when I arrived in Hanoi, the driver suggested a flat rate of 400000 Vietnamese Dong to take me to my hotel. I paid 360000 with the meter. In Saigon, the driver suggested a flat rate of 300000 to take me from the airport to the backpackers area, but I had read beforehand that it shouldn’t cost more than 150000. I demanded to pay by the meter and ended up paying only 120000.

Bring ear plugs

Traffic never stops in South East Asia, and people have a real passion for honking: they honk to get others out of their way; they honk to get the traffic moving; they honk just to say they are driving by. Personally, I can’t stand the noise of traffic when I am trying to sleep so I was really glad I had carried a pair of ear plugs to wear at night – at least I could get some decent sleep.

South East Asia has a special light!

South East Asia has a special light!

Don’t necessarily trust online reviews

It often happened to me that tour operators, hotels and restaurants that have glowing reviews were a total disappointments. I asked myself how it was possible that such poor services had incredible reviews. It is quite simple: those reviews are often fake. A hint into knowing that the 5 stars reviews are fake is when the reviewer has only left that one review. Do check who is leaving the review before trusting it. Furthermore, be advised that hotels, restaurants and tour operators can (and will) pay to remove bad reviews and get good ones.

Carry a travel towel

Hostels tend to skimp on towels, or guests have to pay to rent one. A travel towel is a good solution, as it is extremely light and it dries quickly, and it can also be used as a beach towel.

Wear flip flops in showers

I often see people walking around barefoot in hostels, including to go to the toilet. I may be a neat freak but I would rather avoid getting athletes’ foot or other sort of skin issues. Getting in the shower with flip flops is a good way to protect against nasty stuff.

People in Asia love to have their picture taken

People in Asia love to have their picture taken

Ask permission to take photos

People in South East Asia love to pose for pictures, so much so that whenever they saw me taking a photo they would actually stop me and ask me to take one of them too. A few also asked me to be in the picture, actually! Regardless of that, I find that asking for permission to take a photo, even if it is just with an iPhone, is always polite and appreciated – and I did so with a huge smile!

Do you have more tips to share? Let me know so in the comments!

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Discover all the tips to prepare for a trip to South East Asia - via @clautavani